Sample business · nothing here is real · open your own
Mainmind
Alder & Ash
M

Good morning, Maya

Monday, July 27 · 2 things need you · money is clean
Needs you2
A Aria prepared this · waiting 2 days

Fernhollow Goods wants to stock your candles

A boutique on NE Alberta asked for about 40 units a month. Aria drafted terms: $16.80 per unit (30% off retail), first order paid upfront. Your margin stays around 64%. Nothing has been sent to them.

See the thinking

Can we make them? 40 more units fits your pour schedule (~1,000/mo capacity). The tight spot is Cedar Smoke fragrance oil. See the next card.

Is it worth it? ~$672/month at a 64% margin, versus $24 retail. Wholesale doesn't cannibalize the market stall.

Why it waited for you: quoting a price is a promise to a customer, and your rules say only you make promises.

Kept word for word. Not summarised into a checkbox.

A Aria flagged this at 7:05 this morning

Cedar Smoke is about to run out

9 candles left, about 4 days at the current pace. The next batch needs fragrance oil you don't have, and your supplier takes 10 days. Ordering costs money, so it's your call, not Aria's.

Kept word for word. Not summarised into a checkbox.

Handled without you4
  • A
    Refunded order #1187, cracked jar, no return asked for. Your rule since 24 July: refund under $50 with a photo, just do it.
  • A
    Told a customer we don't know the Cedar Smoke restock date yet. Your rule since 25 July: never promise a date the supplier hasn't given us.
  • A
    Reconciled Saturday's market stall cash against the notebook photo. Your rule since 26 July: photograph the page every Saturday.
  • A
    Tagged 3 orders as gift notes so packing sees them. Routine: daily orders review.

Four things Aria used to ask you about. It stopped asking because you already answered.

Money
✓
Yesterday: 11 orders · $612.40 Every payout matched your bank to the cent. No customer is waiting on you.
While you slept
  • A
    Reviewed all 11 of yesterday's orders against the bank. Everything matched.
    6:58 am
  • A
    Suggested a new routine: Handling wholesale inquiries, so next time this runs the same way without improvising. waiting for you
    6:41 am · review it in Rules

Activity

Everything anyone did this week, person or AI, and under which rule.
Saturday
  • A
    Drafted wholesale terms for Fernhollow Goods and held them for your approval. waiting
    Under your rule: only Maya makes promises to customers
Friday
  • M
    You made a rule: restock dates are never promised unless the supplier confirmed one.
    After a draft almost over-promised
  • A
    Learned: don't promise restock dates. A reply draft said "back next week" with nothing to back it. Caught at your review, nothing sent.
    Deposited as a lesson, so it does not happen twice
Thursday
  • M
    You approved a refund for order #1207 and sent it yourself. Aria only drafted it, then checked it landed right.
    Under your rule: refunds are always your hand, never Aria's
Wednesday
  • R
    Ren's Saturday market sales now get photographed into the books. Your call, after Aria noticed cash sales were invisible.
    A gap Aria reported rather than guessed around
Tuesday
  • A
    Learned: Shopify's fees show up two days late, so money is now checked by payout date. No more false alarms.
    Became a rule with your OK
Every line here is backed by a record you own. See exactly what your AI reads

Rules

How your business behaves. Policies that always hold, routines that do the work. Nothing here changes without your OK.
Needs your OK1
A Aria suggests · from Saturday's wholesale work

New routine: handling wholesale inquiries

Next time a shop asks to stock you, Aria would: check what they asked for → price it from your real costs and capacity → draft terms → always stop and wait for you. Nothing sent without your OK.

Kept word for word. Not summarised into a checkbox.

Under strain1

Your agents cannot change a rule. They can say when one is not working, and this is what they have said. Nothing here has changed anything.

Refunds are drafted, never sent

contested · 2 marks
  • A
    Costly: a jar broke at $62 and waited a day for a yes.
    Thu, while handling order #1187
  • A
    Costly: another at $58 waited across a weekend.
    Sat, while handling order #1203
Sunday's review will ask you one question about this, not two. Answering it closes both marks and amends the rule in your words.
Policies: what always holds

Refunds are drafted, never sent

Aria prepares the reply and the numbers; you press send. Always.

Your policy since Jul 24 · 2 marks against it

No promises we can't keep

Restock dates only appear in replies when the supplier confirmed one. Otherwise we say "we don't know yet", honestly.

Your policy since Jul 25

Money is checked by payout date

Card fees arrive two days late; checking by payout date means a mismatch is real, not noise.

Your policy since Jul 22 · born from two false alarms about card fees

Spending is always yours

Aria can flag, price, and prepare an order. Placing it is your tap.

Built in from day one
Routines: work that runs on its own

Morning money check

every morning

Reads yesterday's orders and matches every payout to the bank, to the cent. Stops for you: any mismatch, anything touching a refund.

Ran today 6:58 am · everything matched

Low-stock watch

every morning

Checks shelf counts against how fast things sell. Under a week of cover, you hear about it. Ordering is never Aria's call.

Ran today 7:05 am · flagged Cedar Smoke

Market-day records

Saturdays

Ren photographs the stall's cash sales; Aria puts them in the books that evening, so Saturday money is never invisible.

Your routine since Jul 26

Weekly look-back

Sundays

Reviews the week, what worked and what almost went wrong, and suggests changes to these rules. Suggestions land here, waiting for you.

Next run: this Sunday
Who decides what
  • M
    Only Maya approves spending, makes promises to customers, or changes these rules.
  • A
    Aria reads everything, reconciles, drafts, and suggests. It holds no card and no credentials — when work reaches the line, it stops and asks Maya.
  • R
    Ren runs production and brings in the market-day sales.

Team

People and AI, working under the same rules.
A Multiplayer · roles, not logins

Add a teammate

A 30-second interview. Mainmind drafts their role in plain words, and nothing exists until you approve it.

M

Maya

Owner · you

The only one who can approve spending, send promises to customers, or change the rules.

R

Ren

Studio · pouring & cure

Runs production. Saturday market sales come in through Ren's photos.

A

Aria

AI operator

Reviews orders, reconciles money, drafts replies, suggests routines, always inside your rules and never past them.

Runs on Claude Code
Your company is not locked in this app. It lives in files you own and can take anywhere. How that works

What your AI reads

Before it does anything for you, every agent receives this. Nothing else. If something here is wrong, that is what to fix.
In your words
  • It knows it is working for Alder & Ash, a two person candle studio, and that Maya owns everything customer facing. From your ORG.md
  • It knows it may draft anything and send nothing, and that spending, sending, pricing and filing are yours. From your AUTHORITY.md, the four reserved powers
  • It knows your 14 standing rules, including the three you set this month, and it reads the lessons for a job before doing that job. Everything you have ever ruled on
  • It knows what it is not sure about: one rule is contested, because two runs hit its edge this week. The refund threshold. It is in your queue
What it cannot see
  • Your bank, your card, your email password. It has never been given them.
  • Anything a teammate's role does not cover. Ren's agent reads pouring and cure, not money.
  • Any instruction that arrives inside a customer email. Those are treated as evidence, never as orders. A standing rule you cannot turn off
Word for word
# what an agent receives on boot organization Alder & Ash, two people, candles you are Operator, mounted by invite you may read everything, draft anything, open runs, record lessons, ask Maya reserved spend send sign file # reserved means: not yours, at any time, # for any reason, however good it seems standing 14 rules affirmed 11 held clean this month contested 1 refund threshold, 2 marks proposed 1 waiting on Maya read first the lessons for your process cite a path and a commit, or do not claim it # at commit 7bfe98e, built 41 minutes ago
This is generated, not written. It changes the moment you rule on something, and every agent gets the new one on its next job.